Administration

Overview

The mission of the Environmental Management Department is to protect, preserve, and enhance the public health, safety, and environment through a balanced program of environmental monitoring and enforcement, innovative leadership, community education, customer service, and emergency response for the citizens of and the visitors to El Dorado County.

Use this Departmental Unit to Request for Proposals (RFP's), check fees, and find forms.

Environmental Management Fees

Forms

Bids, Purchasing, & Contracts

El Dorado County contracts require certain documents to be attached before contract approval can be obtained. Early preparation of these documents can facilitate a more rapid approval process. Some of the necessary documents include the following:

• Federal Internal Revenue Service
  Form W-9 – Request for Taxpayer Identification Number and Certification
• Proof of Liability Insurance at a level consistent with Risk Management Requirements (issued by your insurance carrier)

 Links to "Procurements & Contracts" Information of the El Dorado County Chief Administrator's Office

• Procurements & Contracts (home page)
• Open Invitations to Bid
• Standard Terms & Conditions 
• Public Works Bidder's List Information
• General Insurance Requirements

RFP / RFQ - Current

CURRENT RFPs / RFQs: -

•  None at this time

Refund Process

REFUND PROCESS: If you believe you are owed a refund from the Environmental Management Department, please contact one of the Departmental Representatives below:

• Refunds related to Special District Assessment Fees shown on your property tax bill contact Administration (530) 621-5300 or email emd.info@edcgov.us
• Refunds related to food facilities and health permits contact Environmental Health Division at (530) 621-5300 in Placerville area or (530) 573-3450 in South Lake Tahoe area or email emd.info@edcgov.us
• Refunds related to the West Slope C.U.P.A. Program, underground storage tanks, medical waste, and hazardous materials fees contact Hazardous Materials Division at (530) 621-5311 or email emd.info@edcgov.us

ACCOUNTS PAYABLE: If you have billed us for goods or services and have questions about our payment to you, please contact (530) 621-5300 or email emd.info@edcgov.us

Permit Billing Process

Environmental Management Department (EMD) Fees 

Permit Billing Schedule

• Permits are generally issued on an annual basis. Approximately one month before the expiration date of the permit, an invoice is mailed.
• Seasonal permits are issued for nine months and are billed one month before the planned effective date of the seasonal permit.
• If payment is not received by the due date, the facility is considered to be operating without a valid permit. If payment is not received by 30 days after the expiration date, late fees accrue.

Policy on Billing (Late Charges and Delinquency Notices) 

For questions contact Administration at (530) 621-5300 or emd.info@edcgov.us

Special District Assessment Fees

Below is a table that shows each tax Environmental Management code and a general description on what the special fees pay for. These fees are approved by the Board of Supervisors annually at a Public Hearing.

Policy on Billing

(Late Charges and Delinquency Notices)

Health Permit Fee Assessment and Late Penalty Fee Charges

POLICY #: 100-16.1
ISSUED: April 20, 2001
EFFECTIVE: April 20, 2001
CANCELLATION DATE:
SUPERSEDES: #100-16.1 issued 8/8/91

POLICY

It is the policy of the Department to ensure that health permit fees and/or penalty charges for new, renewed and/or expired permits are assessed in accordance with the California Retail Food Code (CRFC), with particular attention to Sections 114381(a), 114387, 114395, 114405 and 114409; Resolution No. 187-96 of the Board of Supervisors of the County of El Dorado; and Ordinance #3642 known as "The County Environmental Health Permit Ordinance," included in the El Dorado County Ordinance Code as Chapter 8.05.

Specifically, Ordinance #3642 states as follows:

"8.05.180 Violation It is unlawful and a misdemeanor punishable by one thousand dollars ($1,000) fine or six (6) months in jail or both for any person, firm, partnership, association, corporation or other entity to conduct any activity described and designated in this chapter without a valid and subsisting permit hereunder where such permit is required, and each calendar day of conduct shall be a separate misdemeanor. At the discretion of the (Environmental Management Department), or district attorney, the violation may be reduced to an infraction with a maximum fine of five hundred dollars ($500)."

The CRFC states as follows:

"114381. Permit Requirements: (a) A food facility shall not be open for business without a valid permit."

114387. Any person who operates a food facility shall obtain all necessary permits to conduct business, including, but not limited to, a permit issued by the enforcement agency. In addition to the penalties under Article 2 (commencing with Section 114405), violators who operate without the necessary permits shall be subject to closure of the food facility and a penalty not to exceed three times the cost of the permit.

114395. Misdemeanor Penalties. Except as otherwise provided in this part, any person who violates any provision of this part or regulation adopted pursuant to this part is guilty of a misdemeanor. Each offense shall be punished by a fine of not less than twenty-five dollars ($25) or more than one thousand dollars ($1,000) or by imprisonment in the county jail for a term not exceeding six months, or by both fine and imprisonment.

114405. Permit Suspension or Revocation. (a) A permit may be suspended or revoked by a local enforcement officer for a violation of this part. Any food facility for which the permit has been suspended shall close and remain closed until the permit has been reinstated. Any food facility for which the permit has been revoked shall close and remain closed until a new permit has been issued. (b) Whenever a local enforcement officer finds that a food facility is not in compliance with the requirements of this part, a written notice to comply shall be issued to the permit-holder. If the permit-holder fails to comply, the local enforcement officer shall issue to the permit-holder a notice setting forth the acts or omissions with which the permit-holder is charged, and informing him or her of a right to a hearing, if requested, to show cause why the permit should not be suspended or revoked. A written request for a hearing shall be made by the permit-holder within 15 calendar days after receipt of the notice. A failure to request a hearing within 15 calendar days after receipt of the notice shall be deemed a waiver of the right to a hearing. When circumstances warrant, the hearing officer may order a hearing at any reasonable time within this 15-day period to expedite the permit suspension or revocation process. (c) The hearing shall be held within 15 calendar days of the receipt of a request for a hearing. Upon written request of the permit-holder, the hearing officer may postpone any hearing date, if circumstances warrant the action.

IMPLEMENTATION

In accordance with these provisions, the following procedures are instituted:

New or Initial Permit

1. If a new business fails to obtain an initial permit prior to opening for business, then a penalty fee equal to 100% of the initial permit fee shall be assessed.

Permit Renewal

1. Prior to the date of expiration of the permit, the Department will send notification to the owner and/or operator of a health permit at the mailing address on record with the Department. Notification will include, at a minimum, an invoice for the amount of the permit renewal, the due date, and a remittance address.
2. Section B (1) notwithstanding, it is the sole responsibility of the owner of the health permit to renew the permit prior to its expiration.

Delinquent Permit Fee Letters

1. If the permit fee is not received, the Department shall, within 15 working days following the permit renewal due date, mail a 30-Day Delinquency Letter.
   • The 30-Day Delinquency Letter shall notify the operator of examples of the possible penalties that may accrue.
   • The 30-Day Delinquency Letter shall also notify the operator that a 25% penalty shall be assessed if fees are not received within 30 days of permit expiration date.
   • Notwithstanding any other section of this policy, the 25% penalty shall be assessed as a result of a 30-day delinquency whether or not the 30-Day Delinquency Letter is sent or received.
2. If the permit fee payment is still not received, then the Department shall within 45 working days following the permit renewal due date, mail a 60 Day Delinquency Letter.
   • The 60 Day Delinquency Letter shall notify the operator of examples of the possible penalties that may accrue.
   • The 60 Day Delinquency Letter shall also notify the operator that a 50% penalty shall be assessed if fees are not received within 60 days of permit expiration date.
   • Notwithstanding any other section of this policy, the 50% penalty shall be assessed due to 60-day delinquency whether or not the 60 Day Delinquency Letter is sent or received.
   • The 60 Day Delinquency Letter shall also serve to issue due notice for the facility owner's right to a hearing to show cause why the facility should not be closed due to its failure to pay permit fees. Failure to request a hearing in writing within 15 calendar days after receipt of the notice shall be deemed a waiver of the right to a hearing. This notice shall be sent by Certified Mail and/or process served.
   • Notwithstanding Section d) immediately preceding, when circumstances warrant, the Department Director may order the hearing at any reasonable time within the 15-day period to expedite the proceedings.
3. If the permit fee payment is still not received, then the Department shall within 75 working days following the permit renewal due date, mail a 90 Day Delinquency Letter.
   • The 90 Day Delinquency Letter shall notify the operator of examples of the possible penalties that may accrue.
   • The 90 Day Delinquency Letter shall also notify the operator that a 100% penalty shall be assessed if fees are not received within 90 days of permit expiration date.
   • The 90 Day Delinquency Letter shall also serve to notify the owner that unless determined otherwise in a hearing, the facility is subject to closure on or before 90 days past the permit fee expiration date, and that subsequently, the owner shall need to apply for and receive a new permit before reopening. This notification notwithstanding, closure for non-payment of fees may occur at any time after the hearing finding or after waiver of a hearing.
   • Notwithstanding any other section of this policy, the 100% penalty shall be assessed as a result of a 90-day delinquency whether or not the 90 Day Delinquency Letter is sent or received.
4. Notwithstanding any other penalties that may accrue, the Department retains the right to enforce payment requirements at any time through any of the means enabled through regulation or ordinance, including facility closure.

Non-Payment of Health Fee

1. If the health fees plus penalty fees have not been paid by the stated due date, and a hearing notice has been duly issued, then the facility may be immediately closed, and other enforcement action taken as deemed appropriate by the Director as allowed for by California regulation, code and County ordinance.

Late Payments for Businesses about to Close or Transfer Ownership

1. The entire permit renewal fee is due and payable as of the permit renewal date. As long as the facility is open for business at least one day after the permit expiration date and has not yet transferred ownership, then the entire permit renewal fee is due, including any and all delinquent penalty fees and other penalties that may accrue.

New Permit Fees Required after Transfer of Ownership

1. Health permits are not transferable when the facility changes owners. New owners must apply for a new permit and pay a new permit fee prior to opening the facility under new ownership. Failure to obtain a new permit before opening a facility as a new owner is subject to penalties as described above. 

Waiver of Penalties

1. At the sole discretion of the Director, some or all penalties may be waived with just cause.